Privacy Policy
This Privacy Policy explains how Bookends (“we”, “us”) processes personal data when you use the Bookends website and related services. It is a draft for product launch structure; counsel-reviewed wording will replace placeholders marked below.
This policy applies to visitors and registered users. For cookies and similar technologies, see also our Cookie Policy at /cookies.
1. Controller identity and contact
The data controller for Bookends is the Bookends operating entity (legal name and registered address to be confirmed — COUNSEL TODO).
For data-protection rights requests, contact us at privacy@bookends.example (placeholder — COUNSEL TODO: replace with the production contact email or postal address).
2. Categories of personal data
Depending on how you use Bookends, we may process: account identifiers (email, display name, password credentials handled via our identity stack); profile and preference data (including UI language); contribution and catalogue content you submit; moderation and trust-related records; technical logs needed to operate and secure the service; and cookie/device data described in the Cookie Policy.
3. Purposes and legal bases
We process personal data to: provide and secure the catalogue and account features you request (performance of a contract / steps prior to contract); operate community contributions and moderation (legitimate interests in a trustworthy catalogue, balanced against your rights); send essential service communications (contract / legitimate interests); comply with legal obligations where applicable; and improve reliability and security (legitimate interests).
Where we rely on consent (for example, if optional non-essential cookies are introduced later), we will request it separately and you may withdraw it at any time.
4. Categories of recipients
We may share personal data with service providers acting as processors for hosting/infrastructure, transactional email, and identity/authentication — COUNSEL TODO: list exact processors. We do not sell personal data. Moderators and administrators may access user-generated content and moderation records as needed to enforce community rules.
Public catalogue pages may display contributor-facing information you choose to make public (for example, display name on contributions), consistent with product features.
5. International transfers
At the time of this draft, Bookends intends to process personal data within the European Economic Area. If that changes, we will update this section and describe appropriate safeguards (for example, Standard Contractual Clauses). Where no international transfer applies, none are claimed here — COUNSEL TODO: confirm before final publication.
6. Retention
We retain personal data only as long as needed for the purposes above, including account life, legal retention duties, dispute resolution, and security. Exact schedules by data category are COUNSEL TODO and will be published when counsel finalises this policy. When retention ends, we delete or anonymise data where feasible.
7. Your rights and how to exercise them
Subject to applicable law (including the GDPR), you may have the right to access, rectify, erase, restrict, or object to certain processing, and to data portability. You may also withdraw consent where processing is based on consent.
To exercise these rights, email privacy@bookends.example (placeholder — COUNSEL TODO) with enough detail for us to verify your identity and respond. We will respond within the timeframes required by law.
8. Supervisory authority
If you are in the EU/EEA, you may lodge a complaint with your local supervisory authority. For Italy, that authority is the Garante per la protezione dei dati personali (https://www.garanteprivacy.it/). You may also contact another competent authority where you live or work.
10. Changes to this policy
We may update this Privacy Policy from time to time. The version number and last-updated date at the top of this page indicate the current revision. Material changes will be reflected on this page when the updated frontend is published.